This position is an entry-level position. The Office Admin I may responsible for duties including reception, data entry, meeting preparation and support, records keeping, payroll entry and review, travel arrangements, purchasing support, and fleet coordination.

Reception

• Providing receptionist support and ensuring that the public and visitors, wither through the telephone or as walk-ins are treated in a professional and courteous manner
• Answering general questions and/or assisting callers and the public/visitors
• Receiving and preparing courier packages, processing mail and payroll documentation ensuring correctness and timeliness
• Ensuring office equipment (e.g.: fax machine and photocopier) are operating and arrange for repairs and ordering supplies
• Maintaining all telephone lists and directions

Administrative Support

• Photocopying or making arrangements for outside printing
• Scheduling meetings and workshops; calling for agenda items and preparing meeting agendas, handouts; taking and typing meeting minutes, and, coordinating catering requirements
• Arranges work-related travel for Acuren staff as required
• Maintaining accurate records & scheduling maintenance related to fleet vehicles as needed
• Entering purchasing information into eRequester as required

Records/File Management

• Administering miscellaneous file systems
• Archiving files/records appropriately

Employee Onboarding

• Providing onboarding of new employees, including completion of payroll, union & training documentation and forwarding as necessary
• Maintaining employee profile database, including NDT certifications, eye exams and other job related requirements
• Reviewing completed security clearance packages

Other work duties as assigned.

• Extended periods of sitting at a desk while working on a computer.
• Regular use of hands and fingers for typing, data entry, and other computer-related tasks.
• Occasional lifting and carrying of files or documents.
• Visual acuity for reading and analyzing numerical data on screens and documents.
• Concentration and attention to detail for extended periods to ensure accuracy in billing and revenue calculations.
• Occasional standing or walking for meetings or office tasks outside of desk work.
• It is important for administrators to maintain good posture, take regular breaks, and practice ergonomic habits to prevent physical strain or injury associated with prolonged desk work.

The position requires prior knowledge and understanding in the following areas:

• Microsoft Office and office support systems

The position requires the following skills and abilities:

• Ability to organize and prioritize work
• Ability to respond to changing priorities and meet changing timelines
• Strong accuracy and attention to detail
• Demonstrated effective communication and interpersonal skills

• Competitive Salary
• Medical, dental, and supplemental insurance
• 401K Plan
• Paid Holidays
• Paid Time Off

• Office environment with limited physical effort, continuous mental effort, and frequent complex requests for assistance.
• Travel may be required.

Acuren is a trusted, single source provider of technology-enabled asset protection solutions used to evaluate the structural integrity of critical energy, industrial and public infrastructures. Committed to delivering a Higher Level of Reliability, Acuren provides an unrivaled spectrum of capabilities including inspection, traditional and advanced NDE/NDT, failure analysis, rope access, materials engineering, field engineering, reliability engineering, drones, robotics, V-Deck and condition-based monitoring services.

Our work is critical to the integrity and safety of industrial firms, including petroleum refinery, pipeline, power generation, pulp & paper, mining, pharmaceutical, aerospace and automotive industries. Acuren employs over 4,000 dedicated professionals supporting the mechanical integrity and inspection programs of the world’s largest industrial segments.

Acuren is a market leader. Our formula for success is straightforward: be capable locally, with certified and well-equipped personnel supported by trained, experienced leaders. Continuing to build on a strong heritage of safety, quality and professionalism, Acuren strives to maintain incident free work environments, pursues advanced technical developments, and supports reliability programs that are valued by clients and employees.